Employer Statements
Employer Receipts and Taxable Benefit Statements were emailed July 29, 2026. These mid-year statements provide an opportunity to review your records and reconcile them with your books.
If you identify a discrepancy of more than $1.00, please contact our office. We will be happy to review the information with you and help resolve any differences.
Continuing Education Plan (CEP) statements have also been emailed. These provide an overview of your member’s continuing education activities and available CEP funds.
CEP is designed to encourage lifelong learning while supporting members and their employers in achieving their professional and ministry development goals. The receipt of the statement is a good opportunity to remind your member to make use of their CEP funds by attending courses, seminars, workshops, and conferences.
Members of the CEP are expected to complete at least 90 hours of continuing education during each three-year reporting period, per the CEP Policy (section 2.6a).
Absence Tracker
To help employers manage employee absences, GSI has developed an Employee Absence Tracker. This tool provides an easy and efficient way to record vacation time, sick leave, and unpaid leave.
Maintaining accurate absence records is important for two reasons:
- When an employee’s employment ends, any unused vacation time must be paid out.
- Sick leave records are essential when an employee applies for Short-Term Disability (STD) benefits. There is a two-week (10 working day) waiting period before STD benefits begin; during that time, available sick leave is used. If an employee does not have sufficient sick leave to cover the waiting period, the remaining days are considered unpaid.
The Employee Absence Tracker is available on the Forms & Worksheets page of the GSI website.
Reporting Employee Changes
Reporting Employee Changes
It is important to notify GSI as soon as possible whenever there is a change affecting an employee; this includes salary changes, new hires, terminations, and leaves of absence. Prompt reporting helps ensure pension and benefit records remain accurate and prevents unnecessary adjustments.
Salary Changes
Salary changes should be reported promptly. Delays can result in retroactive adjustments that become increasingly difficult to reconcile the longer they go unreported. Please review your monthly invoice to ensure the salary being billed is correct. If a change is required, a Salary Calculation Form — available on the Forms & Worksheets page — must be submitted to GSI.
Employee Terminations
When an employee leaves their position, please complete and submit the Termination Form available on the Forms & Worksheets page of the GSI website as soon as you are aware of the termination. Delayed notification can result in invoicing issues and may affect the employee’s time-sensitive benefit conversion options.
Leaves of Absence
Leaves of absence can affect both pension and benefit coverage, as well as your monthly invoice. Applicable leaves include sick leaves longer than two weeks, sabbaticals (whether partially paid or unpaid), and other unpaid leaves. Please notify GSI promptly so the appropriate adjustments can be made.
New Hires
Enrollment forms are available on the Forms & Worksheets page of GSI’s website and should be submitted to GSI as soon as possible. Delays in submitting enrollment forms can have several consequences, including:
- Retroactive benefit and pension charges that may be significant and affect monthly invoices
- Delays in enrolling employees in the benefit plans, which may impact their ability to submit eligible claims
- Missed pension investment earnings, as contributions only begin earning investment returns once they are received. Investment results are applied to the current month only and cannot be backdated
Your Contact Info with GSI
If your treasurer or other key contact information has changed, please notify GSI as soon as possible.
The primary contact on file should be the treasurer or the individual who is responsible for reviewing monthly invoices to ensure accuracy between the monthly invoice and payroll of your employees. This person will also serve as GSI’s main point of contact for any questions related to your employees’ pensions and benefits.
We welcome your questions & feedback!
please write to us: admin@elcicgsi.ca
or call toll free: 1-877-352-4247 (in Winnipeg 204-984-9181)
information and resources can also be found on the GSI website